Supplier Invoice, Commitment and 13-Week Payment Calendar
How to create a supplier, process their invoice, link expenses to a flight, and manage recurring commitments so that the payment calendar does not count the same expense twice.
Supplier Directory
- 1
Create a supplier record
Tab 'Fournisseurs' → 'Nouveau fournisseur'. Specify the name, ICE, city, payment term, and default expense category — fuel, tolls, ferry, leasing, insurance, repairs, tires, transit, rental, subcontracting.
Important. A subcontractor is the same supplier with the category 'sous-traitance'. There is no need to create a separate directory: this way, the expense for someone else's truck goes into the same cash flow and margin.
- 2
Fill in the bank details right away
RIB will be needed when you start collecting payment orders: a line without details will not go into the bank file and will remain in 'Bloqué' status. Filling them in the record takes a minute, searching for them on Monday morning takes half an hour.