— Receiving reports on advances to control the finances of accountable persons
— Checking key fields of the advance report to assess the current situation and debts
— Setting up control of advances issued by purpose for detailed tracking of expenses
User guide
Получение отчетов по авансам
1
Open the 'Treasury' Section
Go to the menu and select 'Treasury'. You will enter the financial management section.
2
Select 'Treasury Reports'
In the 'Treasury' section, find and click on 'Treasury Reports'. A list of available reports will open.
3
Click on 'Cash Flow Planning and Control'
Select 'Cash Flow Planning and Control' to access cash flow reports. A list of reports will appear.
4
Open the Report 'Control of Advances Issued to Accountable Persons'
Find and select the report 'Control of Advances Issued to Accountable Persons'. The report will display the remaining cash of the accountable person.
User guide
Использование авансового отчета
5
Go to the 'Advance Report' Workspace
Click on the hyperlink 'Control of Cash Flow for Accountable Persons'. The advance report form will open.
6
Check the 'Issued' Field
Look at the value in the 'Issued' field, which shows the difference between issued and spent funds. This will help assess the current situation.
7
Pay Attention to the 'Report Overdue' Field
Check the 'Report Overdue' field to see the amount of debt of the accountable person. This is important for financial control.
8
Check the 'Overexpenditure' Field
Look at the 'Overexpenditure' field, which displays the overexpenditure of funds by the accountable person. This will help identify spending issues.
User guide
Настройка контроля выдачи
9
Activate the 'Control Issuance by Purpose' Option
Enable the option to control issuance by cash flow items. This will allow for more detailed tracking of expenses.
Important. When using this option, documents related to advance reports are modified.
10
Check the 'Purpose of Issuance (Cash Flow Item)' Column in the 'Advance Report'
Ensure that the 'Purpose of Issuance (Cash Flow Item)' column appears on the 'Expenses' and 'Supplier Payments' tabs. This will assist in expense analysis.
11
Check the 'Cash Flow Item' Column in 'Purchase of Goods and Services'
Ensure that the 'Cash Flow Item' column is added to the 'Additional' tab. This is necessary for accounting of expense items.
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