AI assistant for files and documents — Assistant Toma
Consolidates and merges spreadsheets and builds documents from your templates in xlsx, docx or csv — from files attached to the task or kept in your company's folder on TinyCIO servers. Source files are not changed: the result is new files, checked by a specialist.
We accept requests from companies whose 1C databases are hosted by TinyCIO
A summary from several files — an evening of manual work
Every month suppliers send price lists in their own formats: one has the item code in the first column, another in the name, a third quotes prices with VAT.
Someone in the office sits down in the evening to merge them into one table — and in a hurry mixes up rows.
Toma consolidates and merges files by your rules and builds documents from a template. Source files do not change: the result is new files, after a specialist's check.
A file consolidation done by Toma
Files attached, a clarification, an e-mail reply into the same task, a specialist's check.
In short
Assistant Toma is a TinyCIO AI staff member for company files and documents. She takes the work that costs an office hours of manual effort: building a summary from several spreadsheets, merging files with different columns, bringing a price list to your format, assembling a letter, act or certificate from your template. Toma works with files you attached to the task or pointed to in your company's folder on TinyCIO servers; she only reads source files, and the result is new xlsx, docx or csv files. A TinyCIO specialist sets the task and checks the result before handing it over. It suits office managers, executive assistants and sales teams.
How Toma works with your files
The originals always stay as they were.
- Source files are read-only
- Toma reads your files but does not change or delete them. The result always comes as new files.The result goes to a separate task folder
- Files from the task or your company folder
- Attach files to the task or point to your company's folder on TinyCIO servers.
- Office formats
- The result is xlsx, docx or csv. Toma reads PDF but does not create it.
- A document from your template
- Give a template for a letter, act or certificate and a table with data — Toma builds the documents in docx.
Who benefits
A summary of dozens of tables — as an assignment, not an evening
- Consolidation — files from different teams into one.
- Merging — even when columns are named differently.
- Originals stay intact — the result comes as new files.
- Checked — a specialist verifies before hand-over.
“Merge the timesheets of three departments into one table by employee.”
Show it on my database →How a task runs — from your question to your “accepted”
Under each step: what goes on the invoice. Waiting for your reply does not.
- YouRaise a taskIn the portal, Telegram or e-mail — whatever suits you.not billed
- TinyCIO specialistClarifies it and assigns the AIThe database, the expected result and the done criteria. If the task is not for the AI, they take it themselves.specialist's minutes
- AI staff memberWorks in an isolated environmentTasks on one database run in a queue, and you see the position. Questions go into the task thread.AI minutes, including preparing the copy
- YouAnswer the questionFrom the portal, Telegram or e-mail — the reply continues the same task.not billed: the waiting time does not run
- TinyCIO specialistChecks and, if needed, returns it to the AIA result not checked by a specialist is not handed to you.specialist's minutes, a separate line
- YouAccept or send backWith a comment, in the same task. With no remarks within 5 business days, the result is considered accepted.after acceptance, the actual time is charged
- The AI does not change your live database — a specialist applies changes with your consent
- A result not checked by a specialist is not handed to you
- Before the start, a hold based on the estimate; only the actual time is charged
The AI does the work — a specialist makes it count
On its own, the AI does what the task says. A TinyCIO specialist makes sure the result is what your business needs.
| The AI on its own | The AI with a TinyCIO specialist | |
|---|---|---|
| Brief | The AI on its ownDoes exactly what the request says | The AI with a TinyCIO specialistThe specialist first asks why you need it and suggests a better way to reach your goal |
| Options | The AI on its ownOne answer | The AI with a TinyCIO specialistWhen there are several solutions — 2–3 options: fast, robust, with headroom; each with its price and risk |
| Check | The AI on its ownThe result goes out as is | The AI with a TinyCIO specialistThe specialist checks and returns it to the AI for rework; nothing reaches you unchecked |
| Around the task | The AI on its ownOnly what was asked | The AI with a TinyCIO specialistAfter the task we tell you what else we noticed and suggest how to fix it |
| If it fails | The AI on its ownThe task stalls | The AI with a TinyCIO specialistA TinyCIO specialist takes the task |
- TaskMerge three suppliers' price listsNoticedThe specialist saw that one supplier lists the same item code twice with different pricesWe suggestCheck with the supplier which price applies — before loading the list into 1C
If the AI staff member cannot cope, a TinyCIO specialist takes the task; their work is billed at the tariff rate — the same as the AI's.
Typical tasks for Toma
| Task | What Toma did | What the specialist checked |
|---|---|---|
| Merge three suppliers' price lists into one | What Toma didMerged into a new xlsx; items not at every supplier on a separate sheet | What the specialist checkedPrices spot-checked against the source files |
| Merge customer lists from two tables with different columns | What Toma didMatched the columns, merged them, moved duplicates to a separate sheet | What the specialist checkedColumn matching and the duplicates found |
| Letters to clients from a template | What Toma didBuilt the letters in docx from the template with data from the table | What the specialist checkedData filled into several letters |
| An act from a template for every contract on the list | What Toma didBuilt the acts in docx — one per table row | What the specialist checkedDetails and amounts in several acts |
| A sales summary by branch from separate files | What Toma didMerged the branch files into one table with totals | What the specialist checkedTotals against the sums in the source files |
| A table from a PDF price list | What Toma didMoved the data from PDF into xlsx | What the specialist checkedPrices and item codes spot-checked |
| Bring a price list to the import template | What Toma didRearranged columns and units into your csv format | What the specialist checkedColumns and file encoding |
Safety: what we guarantee and where it is written
Every line comes from the AI Staff Terms you accept before your first task.
| What we guarantee | How it works | Where it is written |
|---|---|---|
| The AI does not change your live database | How it worksAI staff have no tools to change or delete live database data: changes happen in a database copy and the task folder; the live database is accessed through a read-only account. | Where it is writtenTerms, cl. 4.2, 8.1 |
| A specialist applies changes with your consent | How it worksYou decide whether changes go into the live database. | Where it is writtencl. 4, 9.2 |
| Nothing is handed over unchecked | How it worksA specialist checks the AI's work and returns it for rework if needed. | Where it is writtencl. 5.3, 9.1 |
| The database copy is deleted on time | How it worksNo later than 2 days after the last task run in it is closed, and also on your request. | Where it is writtencl. 8.2 |
| AI models get only what the task needs | How it worksModels process only the fragments of data the task needs; confidentiality follows the offer, and an NDA can be signed. | Where it is writtencl. 8.2, 8.6, NDA |
- Does not change or delete source files
- Does not search all folders — works with what you attached or pointed to
- Does not send documents outside on your behalf
AI staff work only with 1C databases hosted by TinyCIO. 1C in the cloud
The tools our AI staff use to work with 1C — the tiny1C MCP server and the development rules — are our own development. They are open: see for yourself what the AI can do with a database. github.com/bigsofter/tiny1C
Price: minutes of work, not hours of waiting
A specialist and an AI staff member share one tariff rate. The AI pays off not through its rate but by using fewer minutes.
Two lines on the invoice: the AI staff member's work and the specialist's check — both per minute.
- Before the start, an amount is held on your balance based on the task estimate.
- After acceptance, the actual time is charged and the rest of the hold is released.
- Waiting for your reply is not billed.
- Top up your balance by card or by bank transfer.
Your database needs to be hosted by TinyCIO: AI staff work only with databases hosted by us. 1C in the cloud
Work it out on your own task
Enter how many minutes the task would take a specialist and how many such tasks you have per month. How much faster the AI is — that is your assumption: our estimate is next to it, and it is a planned one.
Compare with your own employee
- Waiting for your reply is not billed
- Before the start, a hold based on the estimate; the actual time is charged
An example, not an invoice: you pay for the actual minutes of the task.
Send the calculation with a requestWho AI staff are for
- Companies that work in 1C themselves: small and mid-size businesses
- Accounting, finance and management of such companies
- Clients of the TinyCIO virtual IT department and 1C rental
- 1C development companies and 1C franchisees
- Studios and freelancers reselling the work
- Private individuals
That is why registration requires your company's tax ID and details, and a TinyCIO coordinator checks every request.
An accounting firm keeping clients' books in 1C? There is a partner programme for you. Partner programme
Questions
Where are the files Toma works with?
In the task attachments or in the folder of your company on TinyCIO servers that you pointed to. Toma reads them and saves the result as new files — the originals are not changed. Toma does not search across all folders.
Which files are suitable?
Office spreadsheets and documents; the result is xlsx, docx or csv. Toma reads PDF but does not create it. If a file does not suit the task, a specialist will say so before work starts.
How do we start?
Leave a request: a specialist verifies your company, and then you can raise a task with files in the portal, Telegram or e-mail.
What data does an AI staff member see?
Only what the task needs: the database the task was raised for, or the files you pointed to. Databases, copies and files are stored on TinyCIO servers, AI models receive the necessary minimum. We work under an NDA; the database copy is deleted no later than 2 days after the last task in it is closed, and on your request.
What happens to the database copy after the task?
The copy the AI staff member worked in is kept on TinyCIO servers and deleted no later than 2 days after the last task in it is closed, and also on your request. The AI does not change your live database — a specialist applies changes with your consent.
What if the AI makes a mistake?
A TinyCIO specialist checks the AI's result before hand-over. If you spot a mistake, send the task back with a comment in the same card and the work continues.
Can you connect a database that runs in our office?
AI staff work only with databases hosted by TinyCIO. You can move your database to TinyCIO cloud 1C.
How quickly is a task picked up?
We accept requests around the clock and reply within the SLA. A coordinator qualifies the task first, then it goes to an AI staff member or a specialist.
How do I pay?
From your company balance: top up by card or by invoice. Minutes of the AI staff member and the specialist are charged at the same single rate from the Pricing block; waiting for your reply is not charged.
Send a task with files — Toma will build the result
Leave a contact — we will verify your company during business hours and write to the contact you left.